Christmas Email: Segmented Leadership Communication

Prompt Content

Create three versions of a Christmas communication email, each tailored to a specific audience segment within our church community: Staff/Leadership, Active Volunteers, and General Congregation.

CHRISTMAS SERVICE DETAILS:
- Service dates/times: [specify all services]
- Special elements: [candlelight, special music, children's program, communion, etc.]
- Volunteer needs: [roles needed and quantities]
- Parking/logistics: [any special arrangements]

VERSION 1: STAFF & LEADERSHIP EMAIL
Audience: Paid staff, elders, deacons, ministry leaders
Focus: Detailed logistics, coordination, leadership responsibilities
Include:
- Comprehensive timeline of all Christmas services and prep schedule
- Staff arrival times and specific role assignments
- Budget considerations if relevant
Length: 400-500 words with clear section headers

VERSION 2: ACTIVE VOLUNTEER EMAIL
Audience: Volunteers who have signed up for Christmas service roles
Focus: Specific assignments, appreciation, clear expectations
Include:
- Personalized opening thanking them for serving
- Their specific role, arrival time, and location
- What to wear and what to bring
- Who to report to and contact for questions
Length: 250-300 words, scannable format with bullet points

VERSION 3: GENERAL CONGREGATION EMAIL
Audience: All church members and regular attenders
Focus: Invitation, service information, guest hospitality
Include:
- Warm invitation emphasizing all are welcome
- Clear list of all service times with brief description of each
- What to expect (service elements, length, childcare)
- Link to web page with full details

GENERAL REQUIREMENTS FOR ALL VERSIONS:
- Subject lines optimized for each audience
- Mobile-friendly formatting (short paragraphs, clear headers)
- Consistent visual branding with email templates

DELIVERABLES:
- Subject line for each version
- Email body copy for all three versions
- Suggested send date/time for each
- Follow-up email triggers (if someone doesn't open, etc.)